The General Data Protection Regulation (GDPR) is an EU regulation which comes into force on 25 May 2018. GDPR determines the way in which we handle the personal information and data which we keep.

Personal data is information from which an individual is capable of being directly or indirectly identified, e.g. names, addresses, email addresses, photos, etc.
The Data Controller is the person or organisation that determines the purposes and means of processing personal data.
The Data Processer is responsible for processing personal data on behalf of the Data Controller and is required to maintain records of personal data and processing activities. The Data Processer may incur a legal liability if responsible for a breach.
Processing is the collection and use of data to produce meaningful information.
The Data Subject is the living individual to whom the data relates.

The data which Save Our Parsonages (SOP) holds contains the following:

Your names and titles;
Your contact details such as telephone numbers, addresses, and email addresses;
Where you have provided it, such information as sex, age, date of birth, marital status, nationality, appointments and academic/professional qualifications;
Financial information such as bank account details and payment card particulars with respect to the payment of subscriptions or donations.

The Data Controller is the committee of SOP. We will comply with the legal obligations by keeping your personal data up-to-date; by storing and destroying it securely; not collecting or retaining excessive amounts of data and ensuring appropriate measures are in place to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data to enable us to carry out the following purposes:

to meet all legal and statutory obligations;
to fundraise and promote our interests;
to send out subscription notices;
to administer the SOP membership records;
to maintain our own accounts and records;
to send out the SOP Newsletter;
to inform you of news, events, activities and services of interest to us and our members;
to send you any communications which you have requested, including information about fundraising.

The data we process is necessary for the purposes of administering SOP and to provide an efficient and effective service for the benefit of members in accordance with our objects as set out in our Constitution.

Processing is also necessary to maintain our own accounts and records and for carrying out our legal obligations.
Your data will be processed on the basis of the legitimate interests of SOP.
We will not use any of the personal data we hold for any other purpose without first obtaining your consent so to do.

All your personal data will be treated as strictly confidential. It will only be shared with third parties where required by law or necessary for the proper performance of the management and administration of SOP or where prior consent has been given. Where necessary, your data may be shared with:

Our agents, servants and contractors. For example, we may ask a commercial or voluntary provider to send out newsletters,       notices of meetings etc. and publications such as the Newsletter on our behalf, or to maintain our database software;
Other organisations with which we are carrying out joint events or activities.

We will keep some records so long as we are required by law so to do, and the list and details of members for as long as reasonably necessary. In general, we shall endeavour to keep data only for as long as is needed to support our work. Personal data will be deleted when it is no longer required or needed for archives.

You have the following rights with respect to your personal data:

The right to request information concerning the data we hold about you
The right to correct and update that data
The right to have your data removed
The right to object to us processing your data
Where there is a dispute in relation to the accuracy or processing of your personal data, the right to request that a restriction is placed on further processing
The right to lodge a complaint with the Information Commissioner’s Office (see below)

To exercise all relevant rights, queries or complaints, in the first instance please contact Anthony Jennings, Director of SOP.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

May 2018                                                                                                                        Return to Home Page